The Office Washroom Supply Checklist: Monthly Pallet Requirements by Headcount

If you've ever stared at a stock cupboard wondering whether to order more rolls — or, worse, stared at an empty stock cupboard at 4pm on a Friday — you've experienced the core problem of office washroom supply management. Most UK offices either over-stock (capital tied up, cupboards bursting) or under-stock (panic orders, premium prices). This guide gives UK facilities managers a clear monthly pallet sizing framework, by headcount.

The baseline maths

Average UK office worker uses approximately:

• Toilet tissue: 35–55 sheets per workday, or roughly 8 standard rolls per quarter
• Hand-drying paper: 2–3 sheets per washroom visit, average 4 visits per workday
• Cleaning consumables (blue roll, surface wipes): ~0.05 boxes per worker per month for typical offices

The numbers vary by sector — manufacturing and food service spike consumption significantly — but for a typical professional office, these benchmarks hold within ±15%.

Monthly pallet requirements by headcount

Using mini jumbo toilet rolls (200mt, 60mm core — see range) as the standard toilet format and centerfeed white roll for hand-drying (range here):

• 20–50 employees: 0.25–0.5 pallet/month tissue, 0.25 pallet/quarter cleaning roll
• 50–100 employees: 0.5–1 pallet/month tissue, 0.5 pallet/quarter cleaning roll
• 100–250 employees: 1–2 pallets/month tissue, 1 pallet/quarter cleaning roll
• 250–500 employees: 2–4 pallets/month tissue, 2 pallets/quarter cleaning roll
• 500–1,000 employees: 4–8 pallets/month tissue, 3–4 pallets/quarter cleaning roll

For sites at the higher end, set up a quarterly standing order. Request a recurring wholesale quote for tier 2 or tier 3 pricing.

The hybrid workforce adjustment

UK offices in 2026 typically run 2.5–3.5 days per week average occupancy under hybrid working. Adjust the headcount tables down accordingly:

• If your actual occupancy is 60% of contracted headcount, use 60% of the pallet figure
• Track actual washroom usage via cleaning round logs for 4 weeks to calibrate
• Re-spec quarterly — hybrid patterns are still shifting in many sectors

Format choice by office size

Don't carry the same SKU across all office sizes. Right format saves money:

• Small office (under 50): domestic-format 3-ply 9-pack works fine — see range
• Mid office (50–250): switch to mini jumbo for cubicle refill labour savings
• Large office (250+): full jumbo + centerfeed standard — see jumbo range
• Executive floor: keep premium 3-ply 9-pack with scent variants (aloe, lavender) — guest-grade

The cleaning supplies layer

Beyond toilet tissue, every office needs cleaning consumables. The typical office monthly spec adds:

• Blue roll for kitchens and break rooms — see our blue roll range
• White centerfeed for general cleaning
• Soap, surface spray, bin liners (not stocked at MTC Shop — source from cleaning specialist)

How to set up a standing order

Once you've sized your monthly requirement, set up a quarterly delivery cycle with a UK manufacturer. The advantages over ad-hoc ordering:

• Tier 2 or tier 3 pricing locked in across the year
• Single quarterly delivery vs 4–6 ad-hoc ones (saves admin time)
• Stock predictability for your facilities team
• Easier to track and budget

To set one up, submit a wholesale quote request with your monthly volume and we'll propose a quarterly schedule.

Quick start: the 100-person office template

For a typical 100-person UK office at 70% hybrid occupancy:

• Mini jumbo toilet roll 200mt: 1 pallet/month (12 pallets/year, tier 2 pricing)
• Centerfeed white roll: 0.5 pallet/quarter
• Blue roll Premium 120mt: 0.25 pallet/quarter

Total annual order: ~15 pallets across 3 product lines, delivered on a 4-cycle quarterly schedule. Browse the trade catalogue to spec your own version.